Planning for Big Events

Germany, italy, Travel

It’s common that we want a global and team participation in the big things in life. Even if we aren’t huge sport fans there is a longing to see the Olympics or world cup. Even secular peoples flock to Oberammergau, Germany every ten years just to experience the unique Passion Play. Those that are not huge beer fans go to Oktoberfest. The point is, that we long to be a part of big events as people. We want to experience what “everyone is talking about” and the “FOMO”* is a real deep seeded desire. *Fear of Missing Out

If you do decide to go to the next “big thing” make sure you do your work to make it happen. The truth is if you don’t buy your Oberammergau tickets in 2019, there won’t be any. If you don’t book hotels in X city for the Olympics, you’ll be sleeping on someone’s couch for $300 a night.

Here are my tips to making sure you have a good time.

  1. Really think about if it’s an experience you want.
    • When you are thinking you want to attend an event, really check with yourself on if it’s something you want to experience. Are you REALLY that into Football? When you’re seventy, will you still talk about this event? There are a lot of things I actively avoid because it’s not that important to me, and the chaos or cost of going is not worth it.
  2. Do your research.
    • Start with the internet and get a good idea of dates, places, cost, and what may be required of you to attend the thing you’re interested in. Cross compare data from the last time an event was happening and mentally prepare yourself for the good, bad, and ugly.
  3. Ask for help.
    • Go to online forums and ask for information and tips from people that went to the last big event. Maybe someone from last year’s Burning Man can explain just how many wet wipes you should take. Community aid can be very helpful, if not genius. However, tread with caution as opinions can murky the water.
  4. Consult experts.
    • Travel agents know an insane amount of information on different parts of the world, events, locations, and how to make your journey safe and comfortable. If you are attending a well-known event like the Olympics or World Cup they are likely already in the loop on how you can book train tickets, or hotels. If they don’t know, they have endless resources to assist in the research and understanding of the events to help you have a better time. They’re experts for a reason, and none of them would survive the digital age without being some of the best thought leaders in the industry.
  5. Be realistic about expenses.
    • If you are going to a big event, you WILL pay a premium for everything you do. During events the cost of food, lodging, transportation, and basic needs is likely to increase. If you took an economy lesson in school, this is that whole supply and demand thing.
  6. Budget high, plan on more.
    • If anything is true about travel, it’s that you will spend more than you wanted to or planned to. It’s inevitable when you fall in love with a hotel, or a dinner spot, or that purse you just HAD to have. However, so you don’t go home with no money for rent, make sure you save more than you expect to spend.
  7. Check your mental fortitude.
    • Really check with yourself if this event is worthwhile. While it may increase your Insta-Views, or you might have something new to share with your friends, make sure it’s what YOU want. So many times we latch onto trendy locations as a must visit because EVERYONE else is going there. However, that doesn’t mean it will really serve you or what you want to experience. Really think about if you can deal with the crowds, standing in lines for hours on end, and general chaos of traveling to this supposedly great event.
  8. Take a friend.
    • The buddy system is particularly helpful for crazy events. Having a friend can help keep you sane, safe, happy, and get you home in one piece. A friend means someone to make memories with, even if it’s a memory of sitting in a muddy field at a festival. This is one of those situations where a bestie might just be a necessity.
  9. Plan over a year in advance.
    • Most of these large events are scheduled REALLY far in advance. If specific dates are not shared, most of the time a rough time frame is. This is an important time to monitor flight pricing, tickets, and other arrangements you may need to go. This means a chance to see the total cost, save accordingly, and make sure everything else can get into place.
  10. Have realistic expectations.
    • Most importantly, you want to have a good time if you are shelling out thousands of dollar. However, anything and everything can go wrong. Don’t expect everything to go perfect on the day of or days of. Like a wedding day, there is ALWAYS something that will go wrong. In most instances, be grateful that no one was hurt, and nothing was stolen.

Happy Travels!

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